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2. Please fill out the information below and the Communications Office will contact you with options based off your request. The Event Organizer must be a City employee, City Councilor or the Mayor. Event Organizer must be present at event or designate a City employee that will be. Contact Adrian Guzman with the CO with any questions.

4. Option*

   City staff has the option to check-out Communications Office's (CO) user-friendly A/V equipment, request CO audio tech or intern for setup support AND/OR request to use a professional vendor that the CO has a contract with. CO will cordinate with the vendor but the requesting department will be responsible for funding a vendor.

   Select all options that you are willing to do. We'll contact you and let you know which requests can be met.

   1. Check-out CO A/V Equipment and setup yourself.
   2. Use CO equipment and request CO Audio Tech or Intern for setup support.
   3. Request Professional Vendor (will first provide you estimate)
6. Event Name*
7. Date of Event*
   Date of Event
9. Event Organizer's Name*

   Event organizer must be City employee, City Council or the Mayor.

10. Organizer's Dept. / Section*
12. Organizer's Email*
13. Organizer's Office Phone*
14. Organizer's Mobile Phone*
    For we can contact during event if necessary.
16. Will Event Organizer be Present at Event?*

    1. Yes

    1. No

    City representative must present at event. If the event organizer won't be there, please select "no" and indicate who will be present.

18. Contact Person to be Present at Event?*
    Must be City Employee, City Councilor or Mayor. Must have City representative at event.
19. Contact Person's Mobile Phone #*
    For we can contact during event if necessary.
21. Event Location Name*
23. A/V for Event will be setup...*

    1. Indoors

    1. Outdoors

    1. Both
25. Event Address*
27. Size of Room(s) or Outdoor Space *
    Please provide approximate dimensions, square footage or description of area were a/v needs setup.
29. Estimated Size of Audience*

    Your estimate should be on the high end to be safe.

31. Event Start & End*
    Event Start & End Start Time

    —

    Event Start & End End Time

    This should be the time the event is actually scheduled to start and scheduled/estimated to end. Do not include setup/take down time.

33. Setup Time*
    Setup Time

    Please indicate what time you want to start setting up the A/V equipment. If on a different date from event date, indicate in notes. 

35. Take Down Time*
    Take Down Time

    Please indicate what you want to take-down A/V equipment. If on a different date from event date, indicate in notes. 

37. Besides speaker(s), what audio devices are needed? (select all that apply)*

    1. Podium w/ microphone
    2. Wireless Handheld microphone(s)
    3. Wireless Lavalier (clip) microphone(s)
    4. Conference table microphones
    5. Connection for music playback
    6. Connection for computer audio
    7. Phone Call-In
    8. I do not need audio devices nor speakers
39. # Podiums Needed?*
41. # Wireless Handheld Mic's needed?*
43. # Wireless Lavaliere Mic's Needed?*
45. # Conference table Mic's needed?*
47. What visual display equipment is needed? (select all that apply)*

    1. Projector
    2. Projection Screen
    3. Flat Screen Monitor w/ Stand
    4. Laptop Computer
    5. Document / Photo Camera (Elmo)
    6. Web Camera
    7. Internet Connection
    8. I don't need any visual display equipment.
49. Will there be a nearby power source available within 75ft?*

    1. Yes

    1. No

    If not, we may need to setup a generator.
50. Will there be live music from instruments or vocals?*

    1. Yes

    1. No

    If yes, we may need do setup audio equalization.
52. Please provide all the general details of the event. Also include details about layout and speakers / performers. If you have any furniture requests from building services please provide details here.*
Leave This Blank:


54. Submit

* indicates a required field